ZamPay calculates the full ECA 2019 settlement automatically — prorated wages, unused leave, notice pay, severance — and generates the documents in seconds.
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Miscalculating severance or notice pay exposes the employer to legal action under ECA 2019.
Termination letters written in a hurry, without legal review, are how disputes start.
Employee leaves with K5,000 outstanding. Without a system, that balance disappears.
Select the termination type (resignation, redundancy, dismissal, retirement and more). Enter the effective date and notice details.
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Prorated wages (days worked in final month), unused annual leave payout, payment in lieu of notice, severance/gratuity where applicable, and outstanding loan deductions — all calculated automatically.
Termination letter and final settlement statement generated as PDFs. Employee signs. Record closed with full audit trail.
Resignation, dismissal (misconduct/performance), redundancy, medical discharge, fixed-term end, retirement, death in service
Calculated on calendar days worked in the final month
Available balance × daily rate at exit
In lieu calculation based on ECA 2019 Section 53(2) thresholds
Redundancy (2 months × years), fixed-term (25% of basic earned), medical discharge (3 months × years)
Termination letter + final settlement statement as PDF
Initiate → Calculate → Review → Approve → Mark Paid → Close
Outstanding balances deducted automatically from settlement
ZamPay's termination settlement calculator is built on the exact provisions of the Employment Code Act No. 3 of 2019 — verified from the primary text. Section 53(2) notice thresholds, Section 54(b) fixed-term severance (25% of basic pay earned), and Section 55(3)(a) redundancy (2 months basic × years of service) are all calculated automatically. No manual lookup required.
Free plan available. No credit card required.