📄 HR Document Generation

Professional HR documents in seconds, not hours.

14 lawyer-reviewed templates, auto-filled from your employee records. Generate, download, and file — no manual drafting.

Available on Lite (3 templates) and Growth+ (all 14)

Start free → See pricing

ZamPay HR document generation wizard with employee fields auto-filled from the staff record

🔍 Click to expand

✍️

Drafted from scratch every time

Copy-pasting old contracts with the wrong names and dates is how disputes start.

⚖️

Legal exposure

Unsigned or incorrectly worded documents leave employers exposed under ECA 2019.

🗂

Lost in email threads

HR documents sent by email get buried. ZamPay saves every document to the employee's record automatically.

How it works

Step 1

Choose a template

Pick from 14 lawyer-reviewed templates: employment contracts, warning letters, certificates, loan agreements, and more.

ZamPay HR document template library with 14 templates

🔍 Click to expand

Step 2

Select an employee

Employee details auto-fill: name, job title, start date, salary, and company information. Review and adjust any field before generating.

📷 document wizard — coming soon

Step 3

Download and file

PDF generated instantly. Saved to the employee's record. Available for download any time.

📷 generated document PDF — coming soon

What's included

📝

Employment contract (permanent)

Full-term contract template

📝

Employment contract (fixed-term)

With end date and renewal clause

📋

Offer letter

Pre-employment offer with salary and start date

⚠️

Written warning

Disciplinary documentation with ECA reference

🏅

Certificate of service

Confirmation of employment for leavers

🤝

Loan/advance agreement

Auto-generated when a loan is created

📄

Termination letter

Generated through the termination module workflow

💰

Final settlement statement

Itemised settlement calculation on termination

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Built for Zambia

Every template in ZamPay has been reviewed against the Employment Code Act No. 3 of 2019. Written authorisation is required under ECA 2019 for salary deductions — ZamPay generates the correct loan/advance agreement automatically every time one is created.

This feature is available on Lite and above.

Lite includes 3 templates (offer letter, employment contract, certificate of service). Growth and above unlock all 14.

See all plans →